[DATE, ex. Wednesday, June 11, 1998]
 

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]
 

Dear [NAME, ex. John Smith],

I was pleased to speak with you on [DATE, ex. Tuesday], regarding how you proposed to handle out account.  We have since decided to procure your services for our firm, [FIRM NAME, ex. ABC Co].  Please contact me at XXX-XXXX so that we may arrange a time for reviewing and signing a contract.

Sincerely, 

[YOUR NAME, ex. Jill Jones]