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Your Account Statement is Incorrect PDF Print E-mail
Written by Business Letters Admin   
Wednesday, 26 November 2008
Letter to Supplier Advising Account Statement is Incorrect and Requesting Revision

YOUR ACCOUNT STATEMENT IS INCORRECT


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I believe there has been a slight mistake.

I have just received your [DOCUMENT, ex. your account summary for June].  Unfortunately, I am unable to reconcile your invoices to the $[AMOUNT] figure you state as my account balance.  My records indicate as follows:

INVOICE/PAYMENT                AMOUNT
[LIST INVOICES AND PAYMENTS, ex.
#2352344                     250.00
Payment, Check #123, 5/1/98            -250.00
#2342564                     500.00
Payment, Check #123, 5/1/98            -200.00
Balance                     300.00]

I have taken the liberty of enclosing copies of the above invoices and checks.  Please check your records to determine the source of the discrepancy and call me at XXX-XXXX once the difference has been reconciled.

Sincerely,

[YOUR NAME, ex. Jill Jones]
 
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